435 Main Ave S | Renton, WA 98057 | (425) 687-8585
Coaches > Coaching Standards Recordkeeping

Recordkeeping of WIAA Clock Hours

Below is a list of facts and recommendations to help make the process easier to maintain.

  1. Obtain documentation for every in-service program attended.

    Verification of attendance should be obtained for each program.  It may be such that you change districts, and your new district will recognize and give credit for an in-service.
  2. Keep the original of any documentation you receive and provide a copy to your school.

    Some schools or districts may require originals - if that is the case, then comply with that request.  Regardless, do not rely solely on your school for maintenance of your records.  It is up to the coach to provide proof.
  3. Treat your WIAA Clock Hour Transcript as you would any official document.

    One of the most common requests received in the WIAA Office is for replacements of the Clock Hour transcript, usually toward the end of the school year.  The WIAA maintains clock hours for seven years. However, the individual coach is help responsible as the official record holder for all clock hours earned
  4. Treat clock hour registration forms as you would any official document.

    When you attend a WIAA approved in-service and purchase clock hours, you will be provided a copy of the registration form.  Maintain this in the same location that you do for your Clock Hour Transcript.  Because the WIAA only maintains records for seven years, it is especially important that the coach maintain a copy of this form for his/her records.
Washington Interscholastic Activities Association  |   435 Main Ave S   |  Renton, WA 98057  |  (425) 687-8585  |  © 2021
    Executive Board
    Representative Assembly
    Districts & Leagues
    Member School Directory
    Mission & Strategic Plan
    WIAA Staff
    Member School Directory
    Districts & Leagues
    Classifications 2020-2024
    Executive Board
My School
    Manage My School Profile
    Verify My Pass Gate
    Verify Sports/Activities Offered
    Verify Coaches
    Verify Coach Roles
    Manage Coaching Standards
    Manage Coach Permissions
    Manage Coach Certificates
    Submit Participation Survey
    Update Membership Info
    COVID-19 Planning
        Softball (Slowpitch)
    Statewide League Standings
    Season Beginning & Ending Dates
Sports & Activities
    Sport/Activity-Specific Resources
    COVID-19 Planning
    Games Wanted
    Register for Foundation Games
    Season Beginning & Ending Dates
    Brackets & Past Results
    State Championship Dates
    WIAA Live Mobile App
    Ticket Prices
    Tournament History
    Allocations & Draw Criteria
    Athlete of the Week
    Women in Sport Summit
    Team of the Month
    Smart Choices Scholarship Program
    Scholastic Cup
    Scholastic Awards Program
    Hall of Fame
        Hall of Fame Home
State Tournaments
    Bound for State Regulations
    Tournament Information
    Allocations & Draw Criteria
    Health & Wellness
    Diversity, Equity and Inclusion
    Job Openings
    AD Resources
    Coach Resources
    Arbiter Resources
    WIAA/WOA Co-Op Agreement
    Job Postings
    Heat Index Calculator
    Order Materials from the WIAA
    Scholastic Awards
    Athlete of the Week
    Team of the Month
    Hall of Fame
    Gareth Giles Award